Volunteer

We need many volunteers to conduct the 2018 Rotary Twilight Runfest – most of them on the evening of the race, but we also have several jobs that need to be done at starting Wednesday, July 17 prior to the race. No experience is necessary, just a willingness to help out. Not only will you be helping a good cause – our charity beneficiaries and, of course, the runners – you’ll also have a good time.

 

 

Volunteer today!
Sign Up To Volunteer
Click to sign up online

 

Why Volunteer?

By volunteering, you can help make the magic of the Twilighter happen! You’ll meet some interesting people, help raise money for some great charities and of course, have fun! Some great perks are:

  • The special Twilighter volunteer t-shirt
  • A pre-race volunteer dinner
  • Festival beverage
  • You help raise money for LOTS of great charities
  • And you get to join in all the fun!

Before you sign up …Prerequisites and additional information for volunteers.

So, if you aren’t running this year — or if you have friends or family who can help out, sign up now. You’ll be glad you did.

Here are a few additional things you should know before you sign up to volunteer:

Volunteers must be at least 14 years old unless they are directly working at the same location as their parents. Race course marshals must be 14 and above. You must be able to report on time and remain on the job until relieved.

Keep reading for all the details!

Volunteer Procedure

Since the Rockville Rotary is responsible for the race and all associated duties, we are using an online sign up system using Volunteer Local. Please have each person sign up for shift or job to make sure we cover the major duties. Please note there are some jobs that are not listed and can only be handled by Rotarians or their associates.

Please make sure everyone volunteering signs up so we can make sure we have all the duties covered. If you can’t sign up a group, send an email to RockvilleTwilighter@gmail.com and we can get you or your group signed up. Feel free to volunteer for multiple days and/or shifts.

Volunteers receive a volunteer shirt (a red tech shirt this year) and one drink coupon which is good for one free beverage (soda or beer. Note that volunteers must be 21 or older for adult beverages. Bottled water for volunteers is free all night. Additional beverages may be purchased at drink tent or from businesses in the area. If your organization would like to wear their organizations shirt, please pick up a volunteer bib (with ticket attached at the volunteer dinner.

Pre-Event Volunteer Opportunities on 7/18 to 7/20:

Packet Stuffing, Wednesday, July 18, 6:00 pm to 7:30 pm

  • Scandinavian Scandinavian Import Servicenter, 285 Derwood Circle, Rockville, MD 20850

Packet Pick Up at Fleet Fleet Sports:

  • Thursday July 19th from 2:30 – 8:15 pm
  • Friday July 20 from 2:45 – 7:15 pm

Race and Festival Day Jobs – Saturday 7/21/18

Volunteers – What to expect the day of the event overview

The festival starts at 6:30 pm in downtown Rockville near the start and stop area of the race. The race starts near the intersection of N. Washington St. Middle Lane. There will be kids activities, vendor booths and exhibits. The atmosphere is fun with live music at the festival. Runners, family and friends are welcome to visit the festival area starting 7 pm. See map below.

At the end of the race, the runners get to go through a post water stop and a post race food corral. Runners receive a free beer and can stick around and visit the booths and enjoy live music. Awards will be handed out at the main stage. It’s really a fun night.

Most of the runners are back at the festival site before 9:15 p.m., and can enjoy the festivities until 10:30 p.m.

Volunteer Dinner:  Is available Starting at 5 p.m. at the Executive Office Building at 101 Monroe Street. Training for most positions will be done at 5:30 p.m. Volunteer shirts will be distributed there as well. Volunteers are responsible for finding parking in the downtown Rockville area. There are some free spots around the area, but please note that Metro now charges for parking on Saturday.

SSL hours can be signed at the end of your shift at the NCAC-BSA table in the festival area.

Parking: There are a number of free and paid parking areas around the festival area. The three free parking lots on the evening of the race are the City Hall lot, the outdoor jury parking lot and the County Office garage.  Please note that Metro now charges for parking all day on Saturday.

Click on parking map below to activate interactive features in a new window.

Click on map to open in new window with interactive features

Detail Festival Map:

Map of Water Stops:

Click for detailed copy: Cone Layout

Volunteer Letter

2018 Festival Information letter (click title to open)

Event timeline

Wednesday,  6/18
6-8 pm  – Packet pick-up stuffing at Alan’s place, Scandinavian Import Servicenter, 285 Derwood Circle. Rockville, MD 20850. We’ll have pizza, cookies and drinks
11:59 pm – Online registration closes
Thursday, 6/19
3-8:30 pm – Packet pick-up at Fleet Feet, 255 Kentlands Blvd, Gaithersburg, MD 20878
Friday, 6/20
3-7:30 pm  – Packet pick-up at Fleet Feet, 255 Kentlands Blvd, Gaithersburg, MD 20878
Starting at 6:30, we’ll be packing up shirts and registration material to keep in our cars and deliver to downtown Rockville for onsite packet pickup
Saturday, 6/21
1-7:45 pm  – On-site packet pickup in town center at the stage
4 pm – Start setting up festival booth area
4 pm –  Start setting up for volunteer Dinner
5-6 pm – Volunteer Dinner
5:30 Required training for Race Course Marshals, Water Stations and Food Corral
5-6 pm – Sponsor and Community Group booth set up. All cars must be off street by 6 pm
6- 6:30 pm  – Volunteer dinner clean up
6:30 pm Festival opens and food corral set up begins
7 pm – Food from Dawson’s market arrives
7:45 pm Fun run starts – using same start line as 8K
7:45 pm – Onsite registration closes, move all shirts to Rotary booth for sale, near end of festival, give sponsors free race shirts
8 pm – Fun run participants will come start coming through food corral
8:15 pm – 8K race starts
8:45 pm – First runners will come through food corral
9:30 pm – Pack up food corral
9:45 pm – Start packing up shirts at Rotary booth
10:30 pm – Festival ends
NOTE: DARCARS gets priority status to leave festival and get cars back to showrooms. They will leave before the rest of the festival.

 

Feel free to contact us if you have any questions – RockvilleTwilighter@gmail.com

… and Thanks!