Volunteer

We need many volunteers to conduct the 2017 Rotary Twilight Runfest – most of them on the evening of the race, but we also have several jobs that need to be done at other times. No experience is necessary, just a willingness to help out. Not only will you be helping a good cause – our charity beneficiaries and, of course, the runners – you’ll also have a good time.

 

Volunteer today!
Sign Up To Volunteer
Click to sign up online

Why Volunteer?

By volunteering, you can help make the magic of the Twilighter happen! You’ll meet some interesting people, help raise money for some great charities and of course, have fun! Some great perks are:

  • The special Twilighter volunteer t-shirt
  • A pre-race volunteer dinner
  • Festival beverage
  • You help raise money for LOTS of great charities
  • And you get to join in all the fun!

Before you sign up …Prerequisites and additional information for volunteers.

So, if you aren’t running this year — or if you have friends or family who can help out, sign up now. You’ll be glad you did.

Here are a few additional things you should know before you sign up to volunteer:

Volunteers must be at least 14 years old unless they are directly working at the same location as their parents. Parents should not necessarily expect that children will be assigned to the same location. Race course marshals must be 14 and above. You must be able to report on time and remain on the job until relieved.

Want to know what all we need help with? Keep reading!

Volunteer Procedure

Since the Rockville Rotary is responsible for the race and all associated duties, we are using an online sign up system using Volunteer Local. Please have each person sign up for shift or job to make sure we cover the major duties. Please note there are some jobs that are not listed and can only be handled by Rotarians or their partners.

Please make sure everyone volunteering signs up so we can make sure we have all the duties covered. If you can’t sign up a group, send an email to RockvilleTwilighter@gmail.com and we can get you or your group signed up. Feel free to volunteer for multiple days and/or shifts.

Volunteers receive a volunteer shirt (green this year) and one drink coupon which is good for one free beverage (soda, wine or beer. Note that volunteers must be 21 or older for adult beverages. Bottled water for volunteers isfree all night. Additional beverages may be purchased at drink tent or from businesses in the shopping center and mall.

Note volunteer maps and parking info at the bottom of this page

Pre-Event Volunteer Opportunities on 7/12 to 7/15:

Packet Stuffing, Wednesday, July 12, 6:00 pm to 8:00 pm

  • Scandinavian Scandinavian Import Servicenter, 285 Derwood Circle, Rockville, MD 20850

Packet Pick Up at Fleet Fleet Sports:

  • Thursday July 13th from 4:00 – 8:00pm
  • Friday July 14th from 3:00 – 7:00pm
  • Saturday July 15th from 10:00 am to 2:00pm

Packet Pickup at Cabin John Shopping Center and Mall:

  • Saturday, July 15 from 4 to 6 pm.

Race and Festival Day Jobs – Saturday 7/15/17

Volunteers – What to expect the day of the event overview

The festival starts at 6:30 p.m. in front of Cabin John Shopping Center, 11325 Seven Locks Rd, Potomac, MD 20854. There will be kids activities, vendor booths and exhibits. . The atmosphere is fun with live music at the festival. Most runners, family and friends will start visiting the sponsor areas around 6:30 p.m. See map below.

At the end of the race, the runners get to go through a post water stop and a post race food corral will be available .3 miles from the finish line in front of Cabin John Mall and visit the sponsors. It’s really a fun night.

Most of the runners are back at the festival site before 8:30 p.m., and can enjoy the festivities until 10 p.m.

We are asking all volunteers (at both Ivymount, along race course and at Cabin John) to take home a ‘parting gift’ of a bag or two of recycle materials and/or trash and dispose of off site.

Volunteer Dinner:  5 p.m. in the Cabin John Shopping Center Mall at the intersection of Seven Locks Road and Tuckerman Lane, Potomac. Volunteers, please park in the rear of the shopping center and mall. There will be two deliveries of food at 5 and 5:45 p.m. Meet in the center of the mall for dinner instructions

Volunteer Details for Ivymount and Race Course Area:

On site Registration Volunteers at Cabin John:

  • Your station is the middle of Cabin John Mall.
  • You’ll set up a tables, chairs and registration materials and take registrations from 4 to 6 p.m.
  • Race management company will input registrations.
  • Clean up station at 6 p.m. and move everything to Ivymount School.

Festival Set-Up: Deliveries start at 1 p.m. with stage and barricades. Set up shift start at 3 p.m. at Cabin John Mall. Tent lighting will start setting up at 3 p.m. Tents start setting up at 4 p.m. Vendors arrive at 6 p.m.

Scout Climbing Wall: Set up from 1-4 p.m. in front of Cabin John Mall. Inspection at 5:30. Dinner break. Man wall from 6:00 to 9:45 p.m. No more climbers after 9:45 p.m.

Food Corral Volunteers:

  • You’ll set up tables (see map below), cover tables with plastic, put out paper goods, hand sanitizer,
  • Arrange food in alunimun trays, cover with foil and keep area clean an tidy. Refill food as necessary.
  • Clean up and tear down area when done, about 9:15.

Post Festival and Post Race Duties:

  • Festival reardown and Clean up
  • Recycle and refuse Pickup
  • Donation of leftover food to Nourish Now
  • Area must be broom clean when we leave

Volunteer Details/Ivymount and Race Course Area

Ivymount/Race Volunteers:

Race Time and Location: Starts at 7:30 p.m. Ivymount School at 11614 Seven Locks Rd, Rockville, MD 20854. Race volunteers can park at Ivymount School, at the halfway point water station or at Winston Churchill High School. There is limited parking at the school. If you park in the neighborhood, please do not park on the race route and be respectful of the residents of the neighborhood.

Restrooms: Restrooms are located inside the school. Go through the side door on the right (see signs) or go through the main school lobby door.

Race Course Marshal, Water Station and Food Corral Volunteer Training: 5:30 p.m. at the same location as the volunteer dinner (see above). If you cannot attend the volunteer training, please contact us ASAP.

Ivymount on-site Registration Volunteers

  • Your station is inside Ivymount school.
  • You’ll set up a table, chairs and registration materials and take registrations from 6:30 to 7:15 (but try to accodate everyone).
  • Race management company will input registrations.
  • Clean up station at 7:30 p.m. and move material back to Cabin John Mall.

Race Course Marshals:

  • Pick up safety vests and glow sticks (course marshals green glow sticks, water station volunteers glow bracelets) at training at volunteer dinner.
  • See where marshals are posted (V) on race course map.
  • The Race management company will assign marshals to locations at that time.
  • Direct runners/walkers in the proper direction. Stay until Race Management company gives the all clear to leave station.
  • Return vests to Race Director after the event.

Pre-race/Start Line Water Station Volunteers:

  • Your station is on Gainsborough Road, just north of Ivymount School.
    Set up trash and bins right next to start line then move down to the finish line.
  • Breakdown recycle bins and return to Cabin John mall. Place right next to Suntrust Bank near the festival.
  • Take home a ‘parting gift’ of recycle/trash.

Half-way Water Station Volunteers:

  • Your station is located on the map here:
  • Set up trash and bins right next to start line then move down to the finish line.
  • Breakdown recycle bins and return to Cabin John mall. Place right next to Suntrust Bank near the festival.
  • Take home a ‘parting gift’ of recycle/trash.

Post Water Station Volunteers:

  • Your station is near Ivymount school.
    Set up recycle bins right next to finish line and near Ivymount front entrance.
  • You’ll set up a table next to the finish line and place cold water on the tables starting at 7:30 when the race starts. Open cases of chilled water and put on tables.
  • Breakdown recycle bins and return to Cabin John mall. Place right next to Suntrust Bank near the festival.
  • Take home a ‘parting gift’ of recycle/trash.

Map of the festival area:

 

Map of the Ivymount/Run area:

Race Course Volunteer/Police Map:
Volunteer today!
Sign Up To Volunteer
Click to sign up online

Feel free to contact us if you have any questions – RockvilleTwilighter@gmail.com

… and Thanks!